First Selectman Gayle Weinstein said the packets normally put together for the three selectmen before each bimonthly meeting will now be distribiuted electronically. Hard copies of information will still be available to the public.
The selectmen’s packets are often a dozen pages or more, and they have to either be picked up at town hall or mailed.
The information that is printed and copied is often scanned into a computer first or else arrives by email, Ms. Weinstein said. Printing the documents not only adds steps, but ultimately costs more money.
Ms. Weinstein said both Selectman David Muller and Selectman Dennis Tracey travel a lot for business, and so both have mentioned that picking up the packets can often be inconvenient.
By having the information emailed, the board members will be able to save it directly to their laptops, and then access it both at meetings and at home.
“There’s a tremendous amount of paper that ultimately gets thrown out,” Ms. Weinstein said. Some of it is private correspondence or sensitive information, and so for each item, a decision has to be made whether to shred it or simply discard it.
Having things available electronicially should prove to be safer and more efficient, and should save the town money, Ms. Weinstein said.
Ms. Weinstein said that in New Canaan, “everything is saved on the Cloud,” and the boards of Finance and Selectmen have town-issued tablets with which to access the information.
“I’m not asking for that,” Ms. Weinstein said, but she does believe today’s technology needs to be used on a more regular basis at town hall, and going paperless is another step into the 21st Century.